Every 3rd Sunday, 11:00am 'till 3:00pm
Walt Disney's Barn Public Day
Walt Disney's Carolwood Barn, Los Angeles Live Steamers area Griffith Park, Los Angeles
The Barn is open to the public every third Sunday of the month. Check the Barn Facebook page at https://www.facebook.com/WaltDisneysBarn/ for updates.
Walt Disney's Barn Museum, the original Santa Fe & Disneyland Combine Coach, and Ollie Johnston's Victorian Train Depot, are open for public visiting from 11 am to 3 pm, every 3rd Sunday. Informative volunteer Barn Crew members are on hand to describe the history and contents. Often, Disney veterans and Legends drop by for chats and autographs. Parking and admission are free. Free will donations are accepted by the Carolwood Foundation. Directions and additional information available here.
The 2025 Carolwood Society UnMeeting
Event Date: November 22 - 23, 2025
For additional details and tickets, please direct your web browser to the 2025 UnMeeting Eventbrite page.
Attendee Terms and Conditions
The following terms and conditions apply to purchase of attendee general admission and reception tickets for the 2025 Carolwood Society UnMeeting:
By purchasing or using a ticket or other form of admission for the Carolwood Society UnMeeting 2025 (the “Event”), you agree to the following terms and conditions:
- Event Dates & Admission
1.1 The Event Presentations and exhibits will take place over two consecutive days, November 22, 2025 and November 28, 2025 (Saturday and Sunday), at the Renaissance Orlando resort (the “Venue”). Event hours are 8:00 am to 6:00 pm on Saturday and 8:00 am to 4:30 pm on Sunday. A valid ticket or show credential grants entry for both days of the Event during specified hours. - Age Restrictions
2.1 All participants shall require a valid form of admission.
2.2 Guests under the age of 18 must be accompanied by a parent, legal guardian, or responsible adult (age 18 or older) who must also possess a valid event ticket, at all times during the Event.
2.3 Proof of age may be requested at entry. - Ticket Policy
3.1 General Event tickets allow the ticket holder access to all Event presentations, panel discussions, and access to the Exhibitors area.
3.2 All ticket sales are final and are non-refundable. No refunds will be issued under any circumstances, including but not limited to no-shows, partial attendance, or cancellations due to personal reasons.
3.3 Refunds will only be issued in the event of the Carolwood Society cancelling the Unmeeting with refunds issued back to the original form of payment less processing fees.
3.4 Prior to the event, tickets are transferrable. If you are unable to attend, you may transfer your ticket to another guest by notifying the Carolwood Society no later than five (5) days in advance via email to unmeeting@carolwood.com.
3.5 The ticket holder is responsible for any daily parking fees charged by the Venue. - General Terms
4.1 The Carolwood Society reserves the right to make changes to the schedule, lineup, or Venue as necessary.
4.2 By attending, you agree to comply with all Event rules, staff instructions, and any applicable local laws and regulations.
4.3 Photography, video recording, live streaming, or any other method of visual or audio recording of presentations or panels is generally welcome, but may not be done in a manner that diminishes the experience of other attendees or interferes with presenters. In the event that recording of any or all of a presentation is not allowed, the audience will be notified in advance.
4.4 The Carolwood Society is not responsible for lost, stolen, or damaged personal belongings.
4.5 The Carolwood Society reserves the right to deny admission or remove any individual who fails to comply with Event rules, disrupts the Event, or violates the terms and conditions of participation. - Liability
5.1 For myself and any member of my party or family, including all minors who accompany me or should otherwise participate in the above-named event, I hereby waive any claim for injury to my person, or equipment. I agree to hold harmless the Carolwood Society and any and all other sponsors of that event, their employees, agents, and volunteers and assistants for any injury or loss suffered by me, my family, or any invitee during or in connection with the above mentioned event, whether such injury or loss resulted directly or indirectly from the negligent acts or omissions of said sponsors, employees, volunteers, assistants or others connected with the above mentioned event, I understand that in order to participate in this event I must be adequately insured.
Exhibitor Terms and Conditions
The following terms and conditions apply to exhibitors/vendors who have completed registration for a table at the 2025 Carolwood Society UnMeeting.
This Exhibitor Agreement ("Agreement") is entered into as of the date of execution by the undersigned Exhibitor ("Exhibitor") and the Carolwood Society LLC ("Organizer") for the 2025 Carolwood Society UnMeeting ("Event") to be held at Renaissance Orlando Resort and Spa located in Lake Buena Vista Florida ("Venue").
1. Event Details:
1.1 Event Name: 2025 Carolwood Society UnMeeting
1.2 Event Location: convention area of the Renaissance Orlando resort
1.3 Event Dates: November 22, 2025 and November 23, 2025 (Saturday and Sunday)
1.4 Event Hours: 8:00 AM – 6:00 PM Saturday
8:00 AM – 4:30 PM Sunday
Event area will be accessible 30 minutes before and after event hours.
Event Hours are subject to change without notice.
1.5 Exhibitor Setup Date: Friday, November 21, 2025, from 11:00 AM through 6:00 PM
1.6 Exhibitor Breakdown Date: Sunday, November 23, 2025, after event conclusion (4:30 PM to 6:30 PM)
2. Exhibitor Space:
2.1 Exhibit Space: Indoor open area of 48 square feet (dimensions: 8 feet wide by 6 feet deep). No separation barriers are provided.
2.2 Booth Location: [Booth Number or Location ]to be determined by venue map at time of contract by organizer.
2.3 The Exhibitor will be provided with assigned floor space, a 72” by 30” table, and 2 chairs only. Exhibitor is responsible for providing all free-standing display equipment, signage, and materials necessary for the booth’s identification.
2.4 Exhibitor Identification: Exhibitor will be provided identification (name badge) and must be displayed at all times.
2.5 Exhibit Security: The exhibitor space will be closed and secured by the Venue provider during non-event hours. (exhibitor to determine own risk).
3. Exhibit Fees:
3.1 Booth Fee: $180 for 48 square feet of floor space.
3.2 Payment Terms: A deposit of 100% of the booth fee is due within 45 days prior to the event's start date (due date is August 13, 2025). Payment must be made by credit card. Failure to make payment by the due date will result in the forfeiture of the Exhibitor’s space, and the space may be reassigned to another exhibitor.
3.3 Venue Parking: A reduced rate of $15 per day for daily and overnight guests is charged by the Venue.
4. Exhibitor Responsibilities:
4.1 The Exhibitor is responsible for the setup and teardown of their booth during the designated setup and breakdown periods.
4.2 Exhibitor must keep the booth staffed with at least one person during event hours as listed in Section 1 of this agreement.
4.3 Exhibitors must comply with all local, state, and federal laws, including safety regulations, and adhere to the event rules and regulations as outlined in this agreement and any additional materials provided by the Organizer and/or the Venue.
4.4 Exhibitor Badges are to be used only by those working at exhibitor tables or assembling and operating displays. Exhibitor Badges must be worn at all times including set‐up, show hours and tear‐down. Only persons with Exhibitor Badges will be allowed in the Venue during set‐up. Two Exhibitor Badges will be provided to each Exhibitor which will entitle the Exhibitor to all other benefits of attendance.
4.5 Acceptable merchandise or displays include products or services related to the overall theme of this event including Disney related merchandise, and merchandise or services related to railroading including historical artifacts, memorabilia, and/or railroad modeling. Non related or non-wholesome merchandise or services is not accepted. Final determination of acceptability shall be determined by the Organizer. Exhibitor may not sell raffle tickets or offer games of chance.
4.6 Hotel reservations are the responsibility of all Exhibitors along with any parking fees charged by the resort. All Exhibitors are responsible for making their own reservations.
5. Space Assignment:
5.1 Exhibitor space assignments will be made by the Organizer. The Organizer reserves the right to make changes to the floor plan if necessary. The Exhibitor will be notified of any changes in advance.
6. Cancellation and Refund Policy:
6.1 If the Exhibitor cancels participation in the event after the Agreement has been executed, the following refund schedule applies:
6.1.1 Cancellation more than 30 days before the event: 50% of the booth fee will be refunded.
6.1.2 Cancellation within 30 days of the event: No refund will be issued.
6.2 In the event the Event is cancelled or postponed by the Organizer, the Exhibitor will receive a full refund minus processing fees or credit towards a future event.
7. Insurance:
7.1 The Exhibitor agrees to carry adequate insurance to cover any loss, damage, or injury that may occur in connection with their participation in the Event. The Organizer is not responsible for loss or damage to the Exhibitor's property.
8. Indemnification:
8.1 The Exhibitor agrees to indemnify and hold harmless the Organizer, the Venue, and their respective agents, employees, and representatives from any claims, damages, losses, or liabilities arising from the Exhibitor's participation in the Event, including but not limited to damage or injury caused by the Exhibitor's setup, display, or operation of the booth.
9. Event Promotion:
9.1 The Exhibitor grants the Organizer the right to use the Exhibitor's name, logo, and other promotional materials in connection with the marketing and promotion of the Event, both prior to and after the Event.
10. Force Majeure:
10.1 Neither party shall be held liable for any failure or delay in the performance of their obligations under this Agreement if such failure or delay is due to causes beyond their reasonable control, including but not limited to natural disasters, war, terrorism, or government restrictions.
11. Miscellaneous:
11.1 Governing Law: This Agreement shall be governed by the laws of the state of Florida. The parties expressly agree that the exclusive forum for resolving any legal disputes under this Agreement shall be Orange County Court of the Ninth Judicial Circuit Court of Florida.
11.2 Entire Agreement: This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements, whether written or oral, related to the subject matter of this Agreement.
Have an event to post? Email roundhouse (at) carolwood.com and your request will be submitted for approval.
